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The estate executor superannuation conundrum

hands on rope in tug of war estate executor superannuation

Conflicts of interest may arise upon the death of an SMSF member where the same person is the executor of the deceased’s estate, as well as the direct recipient of death benefits from the member who has passed away. Daniel Butler and Shaun Backhaus examine some recent court cases that determine how some of these scenarios can play out.

The recent case of Gonciarz v Bienias [2019] WASC 104 (Gonciarz) continues a line of cases that consider the conflict that arises where a person acts as executor or administrator of a deceased estate, while also applying to receive superannuation death benefits in their personal capacity. Gonciarz follows the reasoning laid out in Burgess v Burgess [2018] WASC 279 (Burgess).

Broadly, Gonciarz, Burgess and the following cases revolve around the executor/administrator’s duty to collect assets of the deceased on behalf of an estate. As a fiduciary role, an executor/administrator must not, without proper authorisation, allow their personal interests to conflict with their obligations owed to the estate.

These cases are sure to have an increasing impact on death and succession planning in an SMSF context as around 70 per cent of SMSFs are two-member funds and, in relation to couples, each individual typically appoints their spouse as executor of their estate. Accordingly, many surviving spouses may be thrust into a position of potential conflict in relation to their duties as an SMSF trustee/director and as an executor.

We analyse these cases below to provide valuable tips on minimising risks in these type of conflict situations.

McIntosh v McIntosh – administrator was held to be conflicted

McIntosh v McIntosh [2014] QSC 99 (McIntosh) involved a mother who was appointed as the administrator of her deceased son’s estate. While acting in that role, the mother also applied to three of her son’s industry/retail super funds to receive his death benefits in her personal capacity, which she received. If these death benefits had instead been paid to the estate, they would have been distributed equally between her and her former husband (as the deceased child’s parents) under the laws of intestacy in Queensland as their son died without a will.

After some legal posturing between the mother’s and the father’s lawyers, the mother filed an application in the Queensland Supreme Court to determine the matter, with the court finding:

“… there was a clear conflict of duty … contrary to her fiduciary duties as administrator. When the mother made application to each of the superannuation funds for the moneys to be paid to her personally rather than to the estate, she was preferring her own interests to her duty as legal personal representative to make an application for the funds to be paid to her as legal personal representative. She was in a situation of conflict which she resolved in favour of her own interests. As such she acted … in breach of her fiduciary duty as administrator of the estate …”

Accordingly, the mother was required to account to the estate for the super benefits she had personally received. Also of note in this case is the fact the mother was a nominated beneficiary in respect of each of the super funds via non-binding nominations. Had binding death benefit nominations (BDBN) been in place, no conflict would have arisen.

Brine v Carter – executor was held not to be conflicted

Brine v Carter [2015] SASC 205 examined a potential conflict arising in the case of an executor, which did not require the executor to account to the estate. Professor Brine had appointed his three children and Ms Carter, his de facto spouse, as the executors of his estate. Brine had two super accounts/pensions in the same industry super fund. As one pension had no residual value and could only be paid to his surviving spouse, the dispute related to the remaining pension, which could be paid to a dependant or the legal personal representative (deceased estate). Brine had completed a non-binding death benefit nomination in favour of his legal personal representative to receive this pension amount.

Carter applied to the super fund trustee to receive the benefits in both accounts in her personal capacity.

She had previously represented to the other three executors on multiple occasions that the estate was not an eligible beneficiary of the super benefits. However, after making their own inquiries, the deceased’s three children found out they could claim the death benefit on behalf of the estate and proceeded with this claim.

The super fund trustee then exercised its discretion to pay both pension benefits to Carter and the remaining executors formally disputed this decision. Due to her conflict, Carter recused herself from any discussions or actions relating to the dispute notice issued to the fund trustee by the executors and did not object to it, but remained as an executor. She in fact made further submissions to the trustee in her personal capacity claiming the benefits.

After the super fund trustee affirmed its decision and the other dispute resolution processes provided no further resolution for the three children, the remaining executors applied to the South Australian Supreme Court for an order that Carter account to the estate for the benefits she obtained. The court found:

Carter was in a position of conflict regarding her duties as an executor.

Her appointment as an executor via the deceased’s will, while providing some acknowledgement by the deceased of a conflict, was not by itself sufficient to overcome her position of conflict. Rather, a specific conflict authorisation was required.

As the other executors claimed the super benefits on behalf of the estate and had full knowledge about their rights prior to the super fund trustee’s decision, they effectively consented to Carter claiming the benefits in her personal capacity despite her conflict. From that point, she did not act in breach of her duty as an executor as there was no connection between her breach and the benefit she received.

She was not required to account to the estate.

Brine v Carter provides a particular set of facts that resulted in a somewhat incongruous outcome that allowed an executor to apply for and receive death benefits in their personal capacity despite a potential conflict arising. The court noted that had the other executors not been aware of Carter’s application and had they also not made an application on behalf of the estate, she would have been liable to account to the estate. This outcome was therefore largely due to the particular facts in this case. In many other factual scenarios, the conflict could easily have resulted in the spouse having to account to the estate.

Burgess v Burgess – sacred trustee obligations

In Burgess v Burgess [2018] WASC 279, Mr Burgess died intestate in May 2015 and was survived by his wife and two minor children. A year after his death, Mrs Burgess applied to become administrator of his estate and was appointed on 27 June 2016.

Mr Burgess had super benefits in four large public offer funds and Mrs Burgess made a claim to two of those funds to be paid her deceased husband’s death benefits. She applied for and received benefits from one fund prior to her appointment as administrator and applied for and received benefits from another fund after her appointment.

Mr Burgess’s estate (including any super paid to the estate) would be split among Mrs Burgess and their two young children. By the time of hearing, one super fund had paid benefits to the estate. The fourth fund had not yet made any payment and Mrs Burgess had not made any application to it. Further, there were no BDBNs in place in relation to any of the funds.

Due to the uncertainties, Mrs Burgess herself made an application to the West Australian Supreme Court. Ultimately, the court followed the principles in McIntosh and found:

Mrs Burgess would retain the benefits from the first super fund, as she was not an administrator at the time of application and thus no conflict had arisen in relation to the first fund.

She was required to account to the estate for the benefits applied for and received after she was appointed. There was a conflict of interest and as administrator she was bound to claim the benefits on behalf of the estate after she was appointed administrator.

Mrs Burgess was bound to claim the remaining super benefits on behalf of the estate.

The court’s comments in Burgess demonstrate the strict fiduciary obligations placed on an executor or administrator. Justice Martin explained Mrs Burgess’s obligations at paragraph [84] as follows:

“In an age of increasing moral ambivalence in western society, the rigour of a court of equity must endure. It will not be shaken as regards what is a sacred obligation of total and uncompromised fidelity required of a trustee. Here, that required the administrator not just to disclose the existence of the (rival) estate interest when claiming the superannuation moneys in her own right from the fund trustee. It required more. It required her to apply as administrator of the estate for it to receive the funds in any exercise of the fund trustee’s discretion.” (Emphasis added.)

Martin made the point the undesirable outcome in this case might have been avoided had Mr Burgess made a will that explicitly contained a conflict authorisation or if he had signed BDBNs in relation to his super benefits.

Thus, express conflict wording in wills, powers of attorney and SMSF deeds can assist in minimising any potential conflicts. Further, a BDBN can remove the SMSF trustee’s discretion and can overcome the conflict that may otherwise arise if the surviving spouse decides to pay the super death benefit to themself when they are also the executor of the deceased estate.

Gonciarz v Bienias – clear statement of obligations

In Gonciarz v Bienias, the plaintiff, Ms Gonciarz, was married to Mr Bienias at the time of his death. The defendants were the deceased’s mother and brother. Mr Bienias died intestate and while his estate itself was relatively small, he had an interest in a large public offer super fund where the death benefit to be paid out was relatively large ($541,000). He had not made a BDBN, but there was a non-binding nomination in respect of his brother (one of the defendants).

Ms Gonciarz first made a claim to the trustee of the fund to receive the death benefits in her personal capacity on 26 October 2017. As part of this application, she stated she had applied for a grant of letters of administration, which were subsequently granted on 18 December 2017.

While the trustee originally indicated it would exercise its discretion in favour of Ms Gonciarz, the deceased’s brother objected to that decision, stating he did not believe she and the deceased were living together at the time of his death. While she was aware of the objection, she didn’t know who objected or what the grounds of the objection were.

The defendant’s solicitors sent an email to the plaintiff providing a copy of Burgess and demanding she apply to receive the death benefits on behalf of the estate. The defendant’s solicitors said Burgess clarified the position of an administrator with regard to super benefits, that the plaintiff was acting in conflict to her duties to the estate and demanded she withdraw her personal application made to the trustee.

In September 2018, the plaintiff wrote to the trustee asking that her personal claim be amended to be in her capacity as administrator of the estate. On 2 October 2018, she then asked that this request to amend be withdrawn and that she maintained the claim in her own name. Then, on 25 October 2018, she sent a further claim to the trustee recording both herself personally and as administrator of the estate as claimants to the death benefits.

On 2 February 2019, the trustee wrote to all parties stating its decision to pay the benefits to the estate. At this time, the plaintiff became aware the defendant had informed the trustee he believed Ms Gonciarz and the deceased were not living together at the time of death. The judgment shows Ms Gonciarz strongly refutes this allegation and she was deeply hurt by it.

In response, she commenced action seeking a revocation of the grant of letters of administration in order to be discharged from the conflict of interest and be allowed to provide information to the trustee to challenge the trustee’s decision. She had asked the defendants to agree to this removal and the appointment of an independent solicitor as administrator, to which they did not agree.

Naturally, the court first made the comment this case once again highlights the importance of making wills and BDBNs in respect of super.

Importantly, Justice Tottle’s statement of the relevant law, based on McIntosh and Burgess, was that:

“An incident of the fiduciary duty owed by an administrator of an intestate estate is that the administrator must apply for payment of any superannuation funds that are not the subject of a binding nomination to the intestate’s estate.”

While similar statements are given in the earlier cases, this is a clearer statement that there is a positive obligation on executors/administrators to apply for death benefits on behalf of the estate. This statement of law raises the issue of whether an administrator is able to determine whether a nomination is binding.

Tottle did acknowledge the plaintiff was in a position of conflict of interest and was required to subordinate her claim to that of the estate. However, he took into account that this “difficult situation was not of the plaintiff’s making”.

When considering the animosity and situation, Tottle found the court should not compel the plaintiff to continue to act as administrator of the estate and that “to do so would be inimical to the due and proper administration of the estate”.

The court exercised its discretion to revoke the grant of letters of administration and appoint a lawyer as administrator of the estate, allowing the plaintiff to make submissions to the trustee of the fund in her own name.

Gonciarz shows there may be other avenues open to executors/administrators who find themselves in a position of conflict. Importantly, the court in Gonciarz was not asked only whether a conflict existed, as it was in Burgess, but to exercise discretion in the best interests of the administration of the estate, which allowed for a very different outcome.

SMSFs

It is important to consider the impact of these cases from an SMSF perspective as it is typical for the spouse of a deceased SMSF member to also be an executor or administrator of that member’s estate. In such a situation, a potential and real conflict may arise between the executor/administrator’s obligations as trustee of the estate and their desire to receive superannuation death benefits in their personal capacity.

These cases reiterate the importance of planning for death and SMSF succession. In all cases, the conflict difficulties would likely have been avoided had the deceased had a will, enduring power of attorney (EPOA) and SMSF deed with appropriate express conflict authorisations and/or BDBNs were in place to remove the trustee’s discretion as to whom death benefits could be paid.

In any super death benefits matter, advisers and trustees should ensure applications to receive benefits are not made without first considering, among other things, the possible conflict implications. Moreover, advisers should recommend their clients proactively implement SMSF succession and death benefit strategies that ensure the surviving spouse is not placed in a position of conflict that could undermine their ability to receive their spouse’s death benefits. This might involve special provisions in wills, EPOAs, SMSF deeds, BDBNs, death benefit deeds and other legal documents.

Conclusion

This line of cases illustrates the courts treat the fiduciary duties of an executor/administrator in a strict and ‘sacred’ manner. Further, the courts will uphold these obligations despite what might be seen as a strict and inflexible approach resulting in an ‘unfair’ outcome. However, as Gonciarz shows us, there may be other avenues to be explored where an executor/administrator has acted in conflict.

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